Privacy Policy

Effective Date: 13 March 2025

PTOEdge.com (“we”, “our”, or “us”) values your trust and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your data when you visit our website or use any of our services, including solar permitting, PTO (Permission To Operate) documentation, interconnection support, solar plan sets, and utility filings.

1. Information We Collect

We may collect both personal and technical data from you directly and indirectly:

  • Identity Data: Name, email address, phone number, professional role.
  • Project Data: Installation address, utility provider, system specifications, drawings, files.
  • Communication Data: Messages, service inquiries, attachments, and support tickets.
  • Transaction Data: Payment history (through secure third-party gateways only).
  • Technical Data: IP address, browser type, device, location (if permitted).
  • Usage Data: Pages visited, time spent on site, referral source.

2. How We Use Your Information

  • To process your requests for solar documentation services.
  • To generate PTO submissions, plan sets, and municipal applications.
  • To communicate with you regarding project progress, support, and notifications.
  • To analyze and improve our platform performance and user experience.
  • To comply with applicable legal, tax, and regulatory obligations.
  • To prevent fraud, unauthorized access, or other illegal activities.

3. Email Communications & AWS SES Notice

We use Amazon SES (Simple Email Service) to send transactional and service-related emails. We do not allow SES or any third party to retain or analyze email contents. Emails sent through SES are encrypted and follow AWS compliance standards.

Note: No personal data is shared with AWS for marketing or analytics. Our AWS usage is limited strictly to secure delivery of notifications and status updates to users.

4. Sharing with Third Parties

We do not sell, rent, or trade your personal data. However, we may share your data with:

  • Utility Companies / AHJs: For filing permit or PTO documents.
  • Service Providers: Hosting (AWS), database management, secure email, customer support tools.
  • Contracted Professionals: Designers, engineers, or consultants working on your project.
  • Legal Authorities: When required by law or to protect legal rights.

5. Public or Third-Party Access to Service Requests

When a user raises a service request, certain documents or information (like project status, public permit status, or utility submission reference numbers) may become accessible to third-party stakeholders such as local permitting offices or utility portals. However, this data is shared strictly on a need-to-know basis and never for advertising or analytics.

6. Cookies and Analytics

We may use cookies and Google Analytics to monitor traffic and improve our platform. These cookies never collect personal identifiers unless you submit them through a form.

7. Data Retention

We retain personal and project data only as long as necessary to fulfill our services and meet legal requirements. You may request data deletion or anonymization by contacting our support.

8. Data Security

We implement industry-standard technical and organizational safeguards:

  • All communications are encrypted using SSL/TLS.
  • Files and documents are securely stored on AWS cloud infrastructure.
  • Access control with internal staff authentication protocols.
  • Regular audits and penetration testing.

9. Your Rights

If you reside in the EU, California, or other jurisdictions with strong privacy laws, you may have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate or outdated information
  • Request deletion of your personal data
  • Withdraw consent at any time (for marketing or optional data)
  • Request a copy of your data (data portability)

10. Children’s Privacy

Our services are not directed at children under 16. We do not knowingly collect personal information from children. If we become aware, we will delete it immediately.

11. International Data Transfers

If you are accessing our services from outside India, your data may be transferred to our servers hosted in different regions. We ensure compliance through standard contractual clauses and secure infrastructure.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or service enhancements. We encourage you to review this page periodically. Material updates will be announced via email or platform notification.